Facilities Administrative Assistant

Make an Impact at GreenStone!

Are you a detail-oriented multitasker who thrives in a fast-paced environment? Do you love keeping things organized and ensuring seamless operations? If so, we want you to be a part of our Facilities team at GreenStone!

As a Facilities Administrative Assistant, you’ll be the go-to person for keeping our corporate and branch offices stocked, organized, and running efficiently. From ordering supplies to coordinating meeting room logistics, your work will help create a smooth and well-supported workplace for our team

Get to know GreenStone

Our $15 billion portfolio of customers, ranging from rural homeowners to global agriculture and food businesses, provides our employees with a unique opportunity to maintain a local presence while working for a top workplace. Our diverse business structure provides exciting opportunities for passionate, talented professionals in many areas. Additionally, many of our team members are highly respected in their area of expertise at both the state and national level making GreenStone one of the top Farm Credit associations in the country.

Culture

Core Four values steer everything we do at GreenStone. Customer First, Deliver Quality, Get involved, Do the right thing. Employees work as a team to create a company fueled by the desire to best serve each other and our customers every day. GreenStone culture promotes innovative thinking, professional development, health and wellness, and a relaxed work environment with flexible schedules.

What can we offer you?

GreenStone trusts the people we hire. We empower employees to make the best decisions for the customer and the company.

GreenStone has an outstanding Total Rewards package, which includes, but is not limited to:

• 15 vacation days, 12 sick days, and 12 paid holidays per year
• Paid Parental Leave
• 16 hours of volunteer time
• 401(k) plan – up to a 9% employer contribution/match
• Medical, Dental, Vision, STD, LTD, Life/AD&D benefits, etc.
• $150/year Logo Wear allowance
• $400/year Wellness Subsidy/Reimbursement & wellness programs
• $6,000 lifetime maximum Student Debt repayment or tuition reimbursement programs
• Yearly bonus/incentive opportunity available to all benefit eligible employees

What You’ll Do

Administrative & Facilities Support

• Manage office and janitorial supply orders for all GreenStone locations.
• Keep supply rooms organized and fully stocked.
• Process Amazon, Sam’s, and Walmart orders.
• Handle mail processing, scanning, and distribution for the Facilities team.
• Process invoices and credit card receipts in Concur.
• Manage and resolve facilities service tickets in FreshService.

Meeting & Event Coordination

• Support AV and technology setup for internal and external meetings.
• Schedule conference rooms and ensure they’re ready for use.
• Coordinate catering orders and assist with meeting setup.

Reception Support

• Serve as the primary receptionist 2 days/week.
• Provide backup coverage for breaks, lunches, and time off.

What We’re Looking For

Education: High school diploma or equivalent required.
Experience: 2+ years in an administrative or office environment is required.
Skills:

• Professional phone etiquette.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving mindset.
• Ability to work independently and as part of a team.

GreenStone Farm Credit Services is an equal opportunity employer. It is our policy to provide equal employment opportunity to all persons regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, or any other characteristic protected by law. We comply with all federal, state and local equal employment opportunity regulations. We conduct all personnel decisions and processes relating to our employees and job applicants in an environment free of discrimination and harassment.